RoboForm Review 2025: Is It a Good Value?

RoboForm is one of the best password managers in 2025. It’s affordable, uses strong 256-bit AES encryption to keep your login credentials and data secure, and has a very user-friendly interface.

I really like RoboForm’s extensive form-filling capabilities. In my tests, it saved me a huge amount of time by allowing me to navigate and fill complex web forms with ease. Unlike many password managers, RoboForm also lets you store data locally, which is a nice touch.

However, RoboForm lacks extra features that other competitors offer. For example, it’s missing encrypted file storage (something 1Password and Dashlane both have). And while RoboForm has data breach monitoring, it’s not as extensive as Dashlane’s.

Nonetheless, RoboForm’s additional features are really well-made. It has its own built-in authenticator, supports passkeys, works on smartwatches, and syncs easily with third-party 2FA apps like Google Authenticator.

RoboForm is also cheaper than many premium competitors, with affordable premium plans for both individuals and families. Plus, all RoboForm plans are backed by a 30-day money-back guarantee, so there’s no risk in trying it out.

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RoboForm Full Review — Secure & Budget-Friendly (With the Best Form-Filling on the Market)

RoboForm is one of the best password managers if you’re on a budget. It offers fewer features than many of its competitors, but its password auditing, two-factor authentication, and form-filling features all make it a premium-quality password manager.

RoboForm also undergoes regular security audits and penetration tests. The consistent results confirm its zero-knowledge architecture.

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RoboForm Plans & Pricing (For Personal Use + Families) — Budget-Friendly & Feature-Rich

RoboForm has 3 different annual plans — a free version, a premium individual version, and a family version. The paid versions are available for Windows, macOS, Android, iOS, ChromeOS, and Linux. They’re a good price compared to premium competitors like Dashlane and 1Password.

Here’s a quick overview of RoboForm’s plans:

RoboForm Plans & Pricing (For Business Use) — Full-Featured Services for Professional Users

You’ll find 2 different plans for businesses — Business and Enterprise. RoboForm’s plans for businesses come with all of the features of the personal plans but add centralized management and more.

Here’s a quick overview of what you’ll get with RoboForm’s business plans:

RoboForm Security Features — Everything You Need to Keep Your Logins Safe

RoboForm uses military-grade encryption and zero-knowledge architecture to protect your personal information. You can even store all your data locally on your computer, but doing so will make it so you can’t synchronize your data across multiple devices. That said, I appreciate that this option exists — it’s ideal for users who prefer not to store passwords in the cloud or, due to company policy, are prohibited from using cloud services for password storage.

When you store your passwords and personal info on RoboForm’s servers, you can access them from any device. It’s all kept secure thanks to local decryption. RoboForm only holds your data in an unreadable format — it never sees your actual information.

Your master password is the key, and the decryption happens on your device. RoboForm doesn’t store your master password anywhere, so even if the servers get hacked, your data stays safe.

RoboForm also lets you backup your data manually. If you do store your data locally, making a backup or two ensures you have a range of data recovery options. Backups are automatically updated periodically, and you can even choose how often this occurs.

RoboForm offers most features I expect in a quality password manager, including:

• Password vault.
• Two-factor authentication (2FA).
• Password generator.
• Passkey support.
• Password auditing.
• Data breach monitoring.
• Built-in authenticator.
• Emergency access.
• And more…

Overall, RoboForm has all the features you need to keep your passwords safe. Its detailed form fields save lots of time if you regularly fill out forms online, and it makes it super easy to change compromised or weak passwords. However, I’d love to see RoboForm add more comprehensive data breach monitoring and encrypted storage like Dashlane or 1Password.

Password Vault — Easy-to-Organize Folders & Subfolders (Plus Heaps of Customization Options)

You can access RoboForm’s password vault via its desktop app, web app, browser extension, and mobile apps. In RoboForm’s vault, you can store logins and passwords, website bookmarks, secure notes, identities, and contacts.

Organizing your vault is also very easy. You can organize everything into folders and subfolders, and you can create as many as you like. RoboForm also allows you to “clone” entries, so you can easily save the same login in multiple folders (including shared folders). If one entry is updated, RoboForm will automatically offer to update any identical entries elsewhere in your vault.

My main complaint about RoboForm’s vault is that you can’t create new login entries directly in the desktop editor. When you try to add a login by clicking the ‘+’ sign, a pop-up instructs you to open the website in a browser to capture the credentials via the extension or to use the web dashboard instead. While you can import logins or add identities, contacts, and safenotes in the desktop app, this limitation makes adding new passwords less convenient compared to other password managers.

The addition of an activity log is a nice touch. You can see a list of all devices that have accessed your vault, their IP addresses, and more. It also shows you whenever an incorrect password is used and lets you remotely log out on other devices — however, it’s only accessible from the web app. It would have been nice if RoboForm included some of the extras included with Keeper (being able to send messages and store photos and other files), but RoboForm’s vault makes securing your personal information simple.

Overall, RoboForm’s vault is one of the best around. It’s intuitive and works well, saving time and enhancing your security.

Two-Factor Authentication (2FA) — Secure & Convenient Methods to Protect Your Accounts

2FA enhances security by requiring you to provide a second form of verification along with your master password before you can access your vault. I like that 2FA is enabled by default. Whenever you need to log back in or access your vault on a new device, you’ll need to use 2FA. By default, you’ll need to provide a code sent to your email, but you can also choose to use SMS or a third-party 2FA app like Google Authenticator, Microsoft Authenticator, or Authy. This means that even if a hacker gets access to your master password, there’s still something standing between them and your personal information.

When it comes to authentication, RoboForm is remarkably customizable — you can choose exactly what it takes to access your vault. On the extreme end, you can make it so that both your master password and 2FA method are required whenever you want login details retrieved. Alternatively, you can trust a device for a period before your master password and 2FA are needed again.

RoboForm synced easily with Google Authenticator in my testing — once I had scanned the QR code and synced up RoboForm with Google Authenticator, I was able to log into my vault with the one-time passwords that Google Authenticator generated.

RoboForm Premium also offers biometric logins. You can use fingerprint ID on your mobile device (iOS users can also use voice recognition), and RoboForm also supports “Windows Hello” in Windows and Touch ID in macOS. All of these methods are convenient stand-ins for entering a master password.

I’d like to see RoboForm offer compatibility with USB token authenticators like YubiKey. Competitors like 1Password and Keeper already include this feature, letting you unlock your vault with a physical USB token.

However, it’s great that RoboForm has its own 2FA authenticator, which you can use to generate one-time passcodes for sites that offer 2FA. I tried this using my PayPal account and could log in with just one click, which is super impressive and convenient. Additionally, RoboForm can send your passwords or 2FA codes to your compatible smartwatch, making it even more convenient to access your accounts. This is a really useful addition to RoboForm’s features, as it makes logging into sites that require 2FA super easy — RoboForm will generate and auto-fill the 2FA code for you.

Overall, RoboForm’s 2FA is highly secure and very convenient. I think it’s great that it provides users with lots of choices when it comes to authenticating their accounts. On top of that, RoboForm provides a built-in authenticator — even for non-paying users.

Password Generator — Create Super-Long Passwords & Passphrases

RoboForm’s password generator helps users create strong, unique passwords. Whether on mobile or desktop, every version of RoboForm automatically opens the secure password generator when you create or change a password.

By default, RoboForm generates passwords that are 22 characters long, exclude similar characters, and contain a mix of uppercase and lowercase letters, numbers, and symbols. Users also have the option to exclude any type of characters and make their password up to 512 characters long. I just wish that the password generator were the same across all platforms.

RoboForm lets you generate memorable passwords built around real words known as passphrases, but you can only do this from the iOS, Android, and web apps. Unfortunately, there’s no way to generate passwords from the Windows or macOS apps (1Password lets you do this across all versions).

Overall, RoboForm’s password generator is easy to use and nearly matches top password managers like 1Password. However, it falls short because you can’t generate passwords directly from RoboForm’s desktop app, unlike 1Password.

Passkey Support — Straightforward Management of Your Passkeys

RoboForm works with passkeys, too, which are a safer, modern alternative to passwords. They’re tied to your device and unlocked with your fingerprint, face, or PIN, so there’s nothing for scammers to steal on fake login pages.

In my tests, I found storing and using passkeys easy. Just make sure that the “Autosave” option is enabled in RoboForm’s settings, and RoboForm should automatically suggest you use a passkey whenever you visit a website that supports them. In my case, I chose Google. Upon creating a new passkey within my Google account, RoboForm offered to save it. Given that a RoboForm login for my Google account was already in place, it integrated the new passkey seamlessly.

Upon subsequent logins, RoboForm quickly logged me in with the saved passkey. However, distinguishing passkeys from other, more traditional logins was challenging as they appeared identical in my vault (NordPass has a separate tab for passkeys). Additionally, I encountered compatibility issues with Firefox — I got a Firefox pop-up saying passkeys are not supported.

Overall, managing passkeys with RoboForm is pretty straightforward. They sync across all devices with RoboForm installed — desktop apps, browser extensions, and mobile apps (iOS 17 or Android 14 or higher, required) — so you don’t need multiple passkeys for each device.

Password Auditing — Useful Security Checks On-Par With Top Password Managers

Password auditing is offered through RoboForm’s Security Center — and is available in the web and mobile apps. It analyzes every password in your vault and gives an overall security score based on the:

• Number of compromised passwords.
• Number of reused passwords.
• Strength of each password.

The Security Center uses an open-source algorithm to evaluate the strength of your passwords. This algorithm, called “zxcvbn”, has been proven to be more accurate than most password strength tools when it comes to analyzing how likely it is that a certain password can be hacked — it found 4 weak passwords in my tests and they were really easy to fix.

RoboForm uses the free Have I Been Pwned database to check whether any of your passwords have been involved in data breaches. Have I Been Pwned has millions of entries and is regularly updated to reflect the latest incidents. RoboForm also shows a fair amount of detail on the breach, including the site involved and which details were exposed.

I’m also glad that RoboForm’s data breach monitoring covers email addresses. You can use it to check if any of your emails have been compromised. In my case, one of my main addresses showed up in a breach, and RoboForm explained exactly what happened.

That said, some competitors go a step further. Dashlane, for example, offers live dark web monitoring for up to 5 email addresses and sends real-time alerts when new breaches are detected.

Overall, RoboForm’s Security Center is a useful feature that does a good job of alerting you to potential issues with your password security and making it easy to change potentially compromised passwords — but there are other password managers that offer better versions of this feature.

Emergency Access — Easily Assign Access to a Trusted Contact

I like that RoboForm lets you assign a trusted contact who can access your password vault in case of an emergency. This ensures your online accounts can still be accessed if you’re incapacitated and serves as a means of account recovery should you forget your master password. You can also get your account back if you have biometrics enabled on your mobile device.

Unfortunately, this feature is only available for users on a paid plan, but then again, other top password managers like Keeper and Bitwarden don’t offer emergency access on their free plans either. Your chosen trusted contact must also have a RoboForm account before you can add them as your emergency contact, but the Free plan is sufficient for recipients — so while you can’t add an emergency contact on the Free plan, you can still be an emergency contact for someone else.

Setting up Emergency Access is very easy: simply enter your trusted contact’s email address and select a waiting period (up to 30 days). Your emergency contact won’t be able to open your password vault until the waiting period is over, and you have the opportunity to refuse access during that time. Alternatively, you can also select Immediately.

You can also revoke Emergency Access at any time, even when your emergency contact already has full access to your RoboForm data.

RoboForm’s Emergency Access works really well, and it’s a great way to ensure that your data is accessible in an emergency situation. Plus, it makes it easy to recover logins if you forget your master password. Most password managers now offer this feature, and they usually work in much the same way as RoboForm’s. However, Password Boss allows you to choose a specific selection of items to share with your emergency contacts, rather than your entire vault, and I’d love to see RoboForm also offer this option.

But overall, RoboForm’s Emergency Access is a great feature that works well and is easy to set up and manage.

Application Passwords — Save Your App Logins on PC & Mobile

RoboForm’s auto-save and auto-fill functions work for apps as well as websites. When I logged into my Zoom account on my desktop, RoboForm automatically brought up a dialogue box, offering to save the password. The next time I accessed the app, RoboForm pulled up my account details, so I could log in with a single click.

Admittedly, this functionality didn’t work perfectly. I tested it by logging into several apps, and RoboForm failed to automatically suggest saving my details for a couple of programs. If you have this issue, you can also manually add account details for desktop apps. When I did, auto-fill came up whenever I opened the app. Though it could be improved, I love that RoboForm’s auto-save and auto-fill feature works outside of browsers.

Secure Sharing — Share Folders With Family & Teams

RoboForm allows you to share passwords, secure notes, bookmarks, and identity details with anybody else who uses RoboForm. This is a great tool for families and teams.

I like that you can share individual logins or create folders shared between up to 5 RoboForm users. Unfortunately, you can only have up to 2 shared folders at a time, so I prefer 1Password, which lets you create as many shared vaults as you like.

On the plus side, RoboForm lets you choose between 3 different permission settings when inviting a recipient to your shared folder:

• Log in only. The recipient can use the logins, but can’t view, edit, or share any of the passwords or other data.
• Read and write. The recipient can both view and edit the items in the shared folder, and changes will be synced to all recipients and the original sender.
• Full control. The recipient can view and edit items, as well as change permission levels, and add or remove other recipients (including the original sender).

The permission settings are ideal for offices or families where different users need different levels of access, as you can apply different permissions for each recipient within the same folder.

You can also share individual items, but this isn’t quite as good as the shared folders, mainly because it doesn’t allow any permission options. When sending an individual item, the recipient will always be able to view the password and other details, but they won’t be able to edit or share the item themselves. Other password managers, including Dashlane, allow you to choose the permission level for every password you send.

RoboForm has 2 options for sharing an individual item: Sharing and Send. With Sharing, any changes you make to the shared login details are automatically synced with the recipient, while Send allows you to send a password once without any future changes being synced.

Overall, RoboForm’s password sharing works well and is highly secure. Plus, it’s really easy to share passwords between users. However, I’d like to see more permission options for sharing individual passwords.

Automatic Form Filling — Various Templates With Excellent Customization & Functionality

RoboForm started as a form-filling software before expanding into password management, making its web form-filling capabilities some of the best available. You can create multiple identities, each supported by 8 templates for entering details like addresses or payment information. Additionally, you can design custom templates with user-defined fields. The available templates for each identity include:

• Person.
• Business.
• Passport.
• Address.
• Credit Card.
• Bank Account.
• Car.
• App Upload (Windows only — for saving information for licensing software).
• Custom.

When creating an identity, you are first prompted to choose your country — the forms are then automatically adjusted to match the type and format of documents and details of that country. This is an excellent level of customization, and way beyond that of other top password managers such as Dashlane.

RoboForm also allows users to save multiple templates in a single identity. For example, I made 2 different identities for myself — one with my business address, credit card, and checking account, and another one for all of my personal needs. These identities have a ton of room for different details; I was able to include information like contact numbers, email addresses, and my Skype ID. Once I created my identity in RoboForm, I could auto-fill that information into web forms by selecting the correct template in the browser extension.

RoboForm filled out some extremely complex web forms with almost zero errors. I simply selected the template in the browser extension, clicked auto-fill, and watched all of the fields for my address, credit card, and contact information fill in automatically.

Overall, RoboForm has the best form-filler of any password manager. I would love to see competing brands take some notes on RoboForm’s form-filling features.

Bookmark Storage — Store Your Favorite Sites Across Devices & Browsers

RoboForm’s Bookmarks feature is similar to a web browser bookmark, but it saves bookmarks to any device that has RoboForm installed. Bookmarks can be added via the browser extension directly from the webpage you want to bookmark, or from within the RoboForm web app and mobile apps.

Bookmark sharing is really convenient when you want to quickly access your favorite sites across different devices and browsers. Because I use Safari on my iPhone and Chrome on my PC, RoboForm’s bookmark sharing is a real time saver — it’s made it easy for me to share my research and important links between my phone and computer while I’m either out of the house or working at home.

RoboForm is one of the only major password managers to offer this feature, and it’s one of my favorite things about it.

RoboForm Ease of Use & Setup — Super Simple & Intuitive

Setting up RoboForm is super easy. There’s a Windows desktop client, mobile apps, and extensions for all major browsers. RoboForm’s website automatically directed me to install the browser extensions for my compatible browsers, which took a matter of seconds. Installing the desktop app also took less than 2 minutes.

After installing RoboForm, I was prompted to create a RoboForm account and a master password. I’m not a fan of how weak RoboForm’s master password requirements are — the minimum is 12 characters, and 4 of them have to be non-numerical. This means you could use something really weak like password1234. As long as you’re aware of this, it’s no big deal since you can just create a stronger password.

RoboForm can import existing password vaults from most major password managers as well as from web browsers like Chrome, Firefox, Opera, and Microsoft Edge.

While RoboForm can import directly from browsers, you’ll need to download a CSV file for importing from other password managers — but by clicking on the relevant link, you’re provided with detailed instructions on how to do this. Some password managers, like Keeper, support direct imports from other password managers without the need to download a CSV file.

That said, I had no issues importing passwords, and I like that all of my bookmarks were automatically added to my vault when I imported data from Chrome. RoboForm’s interface is extremely simple and intuitive. Both the web app and the desktop app work in much the same way, with all the main features listed in a column to the left of the screen.

The desktop application doesn’t look very “cool” or modern, but it’s easy enough to navigate, and it gives you a lot of options for storing and sharing passwords and setting up web form templates. The web app is more modern-looking, but otherwise almost identical in its functionality.

RoboForm’s browser extension is also very well designed. Every time I logged into a new site, the browser extension popped up and offered to save the new login to my password vault. Once my login for that site was saved, I was able to click the Logins tab in the browser extension and select the site I wanted, and RoboForm automatically opened the website in a new tab and signed me in.

RoboForm also did a great job of auto-filling passwords on saved sites. A convenient little RoboForm icon appears in the corner of login fields, and just clicking once on the icon automatically fills in the email and password.

RoboForm’s auto-filling and auto-saving are among the best on the market — I experienced almost no errors or missed login fields in my testing, much better than a lot of other password managers. All in all, I found RoboForm extremely easy to use and navigate.

RoboForm Mobile App — Excellent & Feature-Rich on Android & iOS

RoboForm’s mobile password manager is available on iOS and Android. I downloaded the app for my iPhone from the App Store, signed in with my master password, and immediately had access to all of the saved login information from my RoboForm desktop application.

If you’re new to RoboForm, you can create a new account through the mobile app, which will take you through the same setup procedure as the desktop software.

I only had to type in my master password once — after that, I chose to set up a fingerprint ID login, but you can also use a PIN, Face ID, or voice recognition through Siri (the last 2 options are only available on the iOS version).

RoboForm’s mobile apps are excellent. They’re easy to use, intuitive, and provide access to almost all of RoboForm’s features.

In RoboForm’s mobile app, you can:

• View, add, and edit all the data in your vault.
• Generate passwords.
• Save and auto-fill passwords.
• Share passwords and manage your shared items.
• Check your password health.
• Fill out forms.
• Manage your emergency access.

All of the features worked just as promised, including the auto-fill and auto-save functions. I had to enable RoboForm to perform auto-fill in my phone’s settings, and once done it worked seamlessly every time: whenever I needed to enter login details, I was given the option to select RoboForm and choose the correct login from my vault.

There is very little that you can’t do on RoboForm’s mobile apps. I particularly like that Emergency Access can be managed from the mobile app — most other password managers don’t support this feature on mobile.

Overall, I was very impressed with RoboForm’s mobile app — it provides seamless password management for both iOS and Android devices.

RoboForm Customer Support — Super Efficient Email & Live Chat, Plus a Handy Help Center

RoboForm’s customer support is excellent. Free users get access to RoboForm’s responsive email support team, which is available 24/7. The company’s representatives typically respond very quickly — I sent a number of emails, many outside of US business hours, and they were all answered within just 20 minutes. That’s by far the best response I’ve ever received from a password manager’s customer support team!

Premium subscribers receive live chat and phone assistance, in addition to prioritized email support. The live chat feature can be accessed from 9am to 5pm EST from Monday to Friday, and telephone assistance can be reached during these hours too if needed.

When I tested the live chat, they responded to my query in under a minute, and it was a friendly and helpful response.

Phone support was adequate, but not exceptional — after requesting a callback, there was a considerable wait before a representative addressed my concerns. However, given that many password managers lack phone support, the opportunity to speak over the phone was appreciated.

In addition to email support, RoboForm also offers several other support channels, including an online Help Center and a RoboForm Manual (although the latter is outdated). The Help Center is user-friendly and provides clear instructions on how to use all of RoboForm’s functions, complete with helpful screenshots. However, I did find the information provided to be somewhat limited and basic, so I ended up reaching out to the support team via email for more detailed answers to my questions.

Overall, RoboForm’s customer support team is great. They offer detailed and helpful guidance for a wide variety of technical issues, with good availability and quick response times.

What RoboForm Can Do Better — Smart Passwords & More Detailed Breach Info

RoboForm is a great password manager, but there are a few areas where it could be improved. For example, while its password generator always creates strong passwords, it could benefit from more customization options and standardization. It’s also missing neat extras like 1Password’s Travel Mode.

Something else that I miss in RoboForm is the detail you get from Dashlane’s password history feature. While RoboForm shows you the passwords that you’ve saved or copied, Dashlane also shows you when it was created and for which site, which I found way more helpful. I think this is something RoboForm could add, too.

Lastly, RoboForm’s breach monitoring could use improvement. While it tells you if a login or email address has been compromised, it doesn’t provide dark web monitoring. For dark web monitoring, I prefer Dashlane, as it provides you with live dark web monitoring for up to 5 email addresses.

All things considered, RoboForm remains a reliable option for managing your passwords, but by incorporating better breach monitoring and including a more comprehensive password history feature, I think it could be much better.

Is RoboForm One of the Best Password Managers in 2025?

Yes, RoboForm is a completely secure and highly effective password manager with some really helpful special features. While it lacks some of the premium extras provided by competitors — such as 1Password’s payment card masking, or Dashlane’s VPN and more comprehensive dark web monitoring — RoboForm’s 256-bit AES encryption, 2FA compatibility, local decryption, and vault auditing tools ensure that this product will keep your passwords as secure as possible.

Plus, RoboForm’s form-filling capabilities are by far the best on the market, making it easy to auto-fill even the most complex web forms.

RoboForm’s customer support is also excellent, offering phone and live chat support during US business hours for premium users, and email 24/7 — with the fastest responses I’ve ever received from a password manager.

I wasn’t super impressed with the interface of RoboForm’s desktop app — it lacks the visual polish of competitors like 1Password and Dashlane — but its web app and mobile apps more than make up for this.

Overall, RoboForm is one of my top choices, especially for users on a budget. Its high-quality security features and affordable price make it a great value. Plus, all of its plans come with a 30-day money-back guarantee, so you can give RoboForm a try and find out for yourself if this product is right for you.

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